Letter to International Partners: Electronic Documents at UFC
Dear partners,
To promote secure international communication and a sustainable data management culture, all documents issued or certified by our Office are available exclusively in traceable electronic format.
Since 2022, in compliance with federal regulations, the Federal University of Ceará (UFC) has also issued diplomas solely in digital form.
The verification methods described below fully replace traditional certification practices involving stamps, signatures, and/or postal delivery.
If you have any questions or specific requests, feel free to contact us at documents@prointer.ufc.br — but we recommend reading this entire section beforehand.
Electronic Documents
UFC uses the online Sistema Integrado de Gestão de Atividades Acadêmicas (SIGAA) — or Integrated System for Academic Activity Management — to help students, faculty, and staff efficiently manage their academic records.
Through SIGAA, users can download English-language versions of several academic documents, such as transcripts, degree certificates, and proof-of-enrollment letters. Each document includes a QR code in the footer, which allows third parties to verify its authenticity.
Importantly, UFC issues official documents directly in English, eliminating the need for certified translations of most academic records.
If you have any questions about accessing or validating these records, don’t hesitate to contact us.
Electronic Signatures on Translations
Our translation team uses electronic signatures on certified translations of diplomas and other paper-based documents (i.e., those not originally digital).
These signatures comply with the standards of ICP-Brasil (the Brazilian Public Key Infrastructure), which gives them full legal validity — equivalent to handwritten signatures — much like eIDAS in the European Union, NIST-DSS in the United States, or ZertES in Switzerland.
To verify the authenticity of a signed translation, open the file in a standard PDF reader, click the digital signature, and add our certificate to your list of trusted identities. For further help with authenticity checks, contact us at documents@prointer.ufc.br.
Credits, Grading, and Attendance
For details about UFC’s academic policies — including credit hours, grading systems, and attendance — please refer to the official letters below:
- Undergraduate Performance and Grading System
- Postgraduate Performance and Grading System
- On UFC’s Honors System
- On Grading, Credit and Attendance
- On the Credit-Hour System
If your question is not addressed in these documents, you are welcome to contact us at documents@prointer.ufc.br.
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